20 June 2023

How a VMS Helps Navigate the Complexities of a Manufacturing Workforce

Wayne Burgess
Wayne Burgess

In today's fast-paced and dynamic manufacturing environment, the inclusion of temporary workers in the production and supply chain process has become a common practice. 

While this strategy presents significant benefits, it also brings a unique set of complexities that require innovative management solutions. One such solution, proving increasingly valuable, is the implementation of a Vendor Management System (VMS).

What are the Complexities of a Manufacturing Workforce? 

Managing a fluid workforce, with employees coming and going at different intervals, can be a challenging task. Temporary workers often lack the full range of skills and experience that permanent employees possess, making training and supervision crucial yet resource intensive. 

Shift scheduling, maintaining quality standards, tracking safety compliance, capturing time, and fostering a cohesive team environment add further layers of complexity. 

In a manufacturing setting, the stakes are particularly high. No-shows, turnover or a lapse in quality can have serious financial repercussions and potentially harm the company's reputation. Safety violations could lead to injuries or legal issues, while a lack of unity within the team can hamper productivity.

Enter the Vendor Management System - a platform designed to streamline the management and procurement of contingent labor

What is a VMS? 

A VMS simplifies the process of sourcing, tracking, and managing temporary labor by centralizing information and automating workflows. It connects employers directly with staffing vendors, thus eliminating the communication issues and inefficiencies that often arise when dealing with multiple suppliers. 

A key benefit of a VMS is its ability to facilitate a more efficient onboarding process. By leveraging the system's comprehensive database and automated functions, manufacturers can rapidly onboard hundreds of candidates in minutes, assigning their work shifts and significantly reducing the time taken to fill vacant positions and get workers on the floor. This efficiency not only reduces downtime but also ensures the smooth continuation of production cycles.

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In terms of compliance, a VMS acts as a proactive safeguard. It can track and manage necessary certifications, ensure workers meet necessary safety standards, and even provide alerts for upcoming compliance deadlines and live safety issues. This reduces the risk of violations and helps maintain a safe and legally compliant workplace.

From a financial perspective, a VMS automates and consolidates the staffing agency invoicing process which eliminates billing errors and provides robust analytics and reporting capabilities that aid in cost control. It gives manufacturers a detailed view of the costs associated with temporary labor, facilitating better budgeting and forecasting. By highlighting areas of inefficiency, it allows for the refinement of procurement strategies, leading to significant cost savings in the long run.

Furthermore, a VMS can help manufacturers mitigate risks associated with supplier relationships. By evaluating the performance of staffing vendors based on various parameters like cost-effectiveness, compliance, and quality of candidates, it aids in making informed decisions about vendor selection and retention.

Implementing a Vendor Management System into Your Manufacturing Workforce

Despite its evident advantages, the implementation of a VMS should be undertaken with due consideration. 

It requires a substantial investment of time and resources, and its success largely depends on the willingness of all stakeholders to adapt to the new system. Additionally, it is crucial to choose a VMS that aligns with the specific needs and constraints of the manufacturing environment and the overall organization.

Managing temporary workers in a manufacturing setting is indeed a complex task, fraught with challenges. However, with the strategic implementation of a Vendor Management System, manufacturers can navigate these complexities more effectively. 

By streamlining processes, improving transparency, and facilitating data-driven decisions, a VMS can transform the management of temporary labor into a strategic advantage for manufacturers.

The Conexis Difference: Built with Manufacturing Top of Mind

Conexis has developed unique Vendor Management System (VMS) functionality specifically to support the unique needs of manufacturers. Over 60% of the Conexis user population are in light industrial and manufacturing positions - so we know what it takes to build a VMS system that applies to the requirements of organizations with manufacturing and light industrial staffing needs. From complex work shift arrangements to Health & Safety incident tracking, Conexis has it all to make managing your manufacturing extended workforce easy and fast. Read more at Conexis VMS for Manufacturing.

Interested in learning more about Vendor Management Solutions?

Whether you are looking for a new VMS Solution, or just getting started, we are here to help.  See how easy Conexis is to use by taking a quick 2 minute Self-Guided Tour.  Contact Us for a Free No-Obligation Consultation to discuss your workforce challenges (and get immediate actionable insights) or Book a Personal Demo Today! 

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Wayne Burgess

Wayne Burgess

Wayne Burgess is the President of Conexis, a technology company focused on helping organizations get control of their Contingent workforce.

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