Vendor Management System (VMS) for Healthcare, Hospitals and Clinical Contingent Workforce Programs

Shift-Based and Per Diem Workforce Management

Manage open shifts, shift assignments, per diem billing, and floating staff across departments with precision. Reduce scheduling gaps and increase fill rates with structured workflows built for clinical environments.

Resource Pooling and Internal First Programs

Prioritize internal resource pools before releasing shifts to agencies. Reduce agency spend while maximizing utilization of internal float pools.

Credentialing and Compliance Management

Track licenses, certifications, immunizations, background checks, and expiration dates. Automatically flag non-compliant workers before assignment. Maintain audit-ready records for accreditation and regulatory review.

Do-Not-Rehire and Risk Flagging

Protect your organization with configurable worker flagging tools to prevent re-engagement of high-risk individuals.

Purpose-Built for Shift-Based and Per Diem Workforce Management

Conexis VMS supports open shift management, department-level shift visibility, per diem billing workflows, floating staff across units and structured internal-first release rules

This is critical for hospitals, long-term care facilities, and regional health systems managing fluctuating patient volumes.

Internal Resource Pooling to Reduce Agency Spend

Our resource pooling functionality allows you to build and manage internal float pools, automatically prioritize internal staff, track cost savings from internal utilization, and maintain agility without overspending on agencies

Controlling agency spend can deliver immediate financial impact.

Healthcare-Focused Compliance Controls

Conexis VMS enables automated credential tracking, expiration alerts, real-time compliance flags, audit-ready documentation storage, and configurable do-not-rehire tools

This protects your organization during accreditation reviews and regulatory audits.

Enterprise Data Security

Healthcare organizations require the highest standards of data protection.

Conexis VMS provides SOC 2 certification, bank-level partitioned security, GDPR-compliant data protocols, secure API architecture, and role-based access controls. 

With Conexis VMS, all your workforce data is stored securely, ensuring compliance with healthcare data security standards.

Risk Mitigation

In healthcare, workforce risk is organizational risk. A single compliance failure can impact patient safety, accreditation status, and financial performance.

Conexis VMS helps healthcare leaders proactively manage and reduce workforce risk through: comprehensive credential management, audit-ready compliance tracking, do-not-rehire and risk flagging controls, vendor accountability and performance monitoring, policy enforcement and rate governance, and real-time workforce visibility. 

Conexis VMS shifts healthcare organizations from reactive problem-solving to proactive risk prevention.

Advanced Reporting and Analytics

Healthcare leaders need more than static reports. They need real-time workforce intelligence. 

With Conexis, you can monitor fill rates by role, department, or facility, track agency spend in real time, analyze overtime and premium pay trends, measure vendor performance and compliance scores, forecast workforce demand, and identify reduction opportunities in travel nurse and per diem spend.

Custom dashboards provide executive-level visibility while operational teams access granular detail. 

When healthcare leaders can see the full picture, they can make smarter staffing and financial decisions.

Open API - Seamless Integrations

Conexis VMS has Open APIs, which gives you the ability to access raw data and create custom reporting suites tailored to your needs, which enhances the quality of service and drives operational efficiencies and scalability.

Our modern Open API architecture allows healthcare organizations to create a connected ecosystem that improves visibility and reduces manual processes.

With Conexis Open API, you can integrate easily with your HRIS, ATS, and ERP, Finance, Timekeeping and Payroll systems. 

Cost Control

Healthcare labor costs continue to rise - particularly in travel nursing, allied health, and specialty roles.

Conexis VMS helps you: standardize rate cards, enforce bill rate controls, compare vendor performance, monitor overtime and premium pay, forecast workforce demand, and identify cost-saving opportunities

With real-time reporting and dashboards, healthcare executives gain visibility into total contingent labor spend across departments, facilities, and regions.

Improve Fill Rates and Reduce No-Shows

No-shows and early attrition directly impact patient safety and operating margins.

Conexis VMS improves fill rates by: structured job distribution to preferred vendors, performance-based vendor ranking, real-time shift status tracking, and transparent communication workflows

Healthcare clients consistently report improved fill performance and reductions in turnover after implementing Conexis VMS. 

Fast Implementation

No longer does it take 4-6 months to implement a VMS. Conexis is built on the latest tech stack and we can have you up and running in under 30 days.

With turnkey solutions, modular design, and streamlined integration capabilities, VMS implementation can now be completed in weeks instead of months.