How to Switch Your Vendor Management System | Conexis VMS

What is Conexis Easy Switch?

Switching VMS providers doesn’t have to be overwhelming.

We make it easy with our Conexis Easy Switch program. Our specialized Easy Switch Team will take care of every detail for you, ensuring a seamless transition. Our team meticulously plans and executes each step, from initial assessment to final implementation, and handles all the complexities, so you can focus on your core business activities without any interruptions.

Our five-step Easy Switch Program includes: 

1. Documenting Business Requirements
2. Assigning a Dedicated Change Management Team 
3. Lead all Data Migration & Customization
4. Provide and manage all Training and Support 
5. Provide ongoing White-Glove Customer Support

Best of all, you'll be fully operational in just a few weeks.

Download a copy of the 5-Step Easy Switch Program

Top Reasons to Switch Your Vendor Management System Provider

It may be time to consider switching your VMS (Vendor Management System) provider if your current system is too expensive, too complex, doesn't integrate well with your existing systems, or if you're not seeing the expected benefits in terms of cost savings, efficiency, or compliance.  You may consider switching your VMS for any of the following reasons:

Is your VMS an older, more complex legacy system?

that is difficult to navigate and manage, with patch-work add-ons, hindering efficiency and user adoption.

Is your VMS too expensive?

If your VMS isn't delivering enough value for what you're paying - like better efficiency, compliance, or talent management- then it's costing you too much.

Are you being charged hidden costs?

If your VMS is billing you for expenses like integration, change management, customization, data migration, or ongoing support and maintenance.

Are you able to customize?

 If your VMS can't be tailored to fit your specific business needs, workflows, and processes.

Are you experiencing poor integrations?

If your VMS lacks Open APIs which enables easy integration with your current HRIS, ERP, and procurement software and is causing data inefficiencies.

Are you realizing cost savings?

If your VMS isn't helping you get better rates with staffing agencies, accurately track timesheets, or stop overbilling, it's not fulfilling its promise.

Does your VMS lack compliance features?

 If your VMS isn't ensuring that you comply with labor laws, data privacy regulations, and industry-specific compliance standards.

Does your VMS lack scalability?

If your workforce is expanding or adapting to market changes, but your VMS can't scale accordingly, it's time to consider a switch.

Does your VMS have l limited reporting and analytics?

If your VMS lacks robust reporting and analytics to monitor vendor performance, track spending, and spot improvement areas, or if it doesn't let you create or download custom reports for free, it's time to switch.

Are you experiencing poor customer service?

If your team is facing unhelpful support or delayed responses. 

Is your VMS innovating?

If your VMS isn't regularly updating and enhancing its platform to stay current with new technologies and ahead of industry trends. 

Do you need a white label VMS?

You want to grow your business with a white-label VMS for a seamless customer experience.

Does your VMS have shift-work functionality?

Your current VMS doesn't provide you with the unique functionality you need to support shift-worker requirements. 

Do you want to increase revenue by building a master vendor program?  

You want to grow your business by building a master-vendor program and need a partner who can work with you to provide a white-label VMS and the expertise to support your program. 

When Should You Switch Your Vendor Management System?

Here are 5 questions to ask yourself to help you determine if it's time to switch your VMS: 

1 - Does my current VMS have the right functionality we need?

Business needs evolve over time. What worked five years ago might not cut it today. If your VMS isn’t keeping up with your operational demands, or your users are frustrated you deserve a system that’s more aligned with your current requirements.

2 - Are we getting the attention we need from my provider?

A responsive provider can be the difference between a smooth operation and a headache. If you’re constantly waiting on support or feel like you’re just another ticket number, it might be time to think about alternatives. Don’t just pick big. Right sizing your VMS provider is a critical factor in ensuring success.

3 - Do we feel we are getting a good deal from our VMS provider?

When it comes to value, it's essential to consider whether the costs align with the benefits you’re receiving. In the last several years, pricing models and the overall cost of a VMS has come down substantially. If you feel like you’re overpaying for under-delivery, you may be better off looking elsewhere.

4 - Is our VMS flexible enough for our needs – customization and configuration?

Flexibility is key in today’s fast-paced business environment. A system that doesn’t adapt to your unique processes or provides open API’s can limit your organization’s return. If customization and configuration are lacking, that's a red flag.

5 - Do my clients or users in my company like our current VMS?

User satisfaction strongly indicates how well a system is integrated into your daily operations. It might be time for a change if users are frustrated, find it cumbersome, not getting the help they need or are finding workarounds to not use it. User satisfaction and adoption is key to a successful program. 

Did you answer “no” to any of these questions?

If so, it may be the perfect moment to consider switching VMS providers. And that’s where Conexis comes into the picture with our "Easy Switch" program.

Why Switch to Conexis VMS?

Why Switch your Vendor Management System to Conexis?

Because we are invested in your success. Our software has been developed by contingent workforce experts and built from the ground up using the latest tech stack. This means we can do more for you at a lower cost, with more flexibility, provide better customer care, and deliver a better user experience. 

Conexis is an award-winning VMS tailored specifically for mid-market contingent workforce programs. Built on the latest tech stack, we are THE most modern, advanced, and innovative VMS on the market today. We deliver the expertise, reliability, and security of an enterprise system, while offering the flexibility, user friendliness and tailored service you require.  Conexis delivers enterprise level software - without the enterprise level complexity and cost. 

Here's why you should consider switching to Conexis VMS:

Our Flexible Pricing

We offer flexible pricing with no set up costs. We offer a range of pay-as-you-go pricing models. In addition, some highlights of our pricing include: Flexible Percentage of Spend or Licence Fee Pricing, free setup and implementation, no cost standard customization and configuration included, no Cost API, and no cost for a dedicated account team. You can save money, not only at set up, but on an ongoing basis with our affordable monthly pricing. 

Our Expertise

At Conexis, our Leadership Team brings extensive 'hands-on' experience in the Contingent Workforce Industry, particularly in Procurement and Talent Acquisition roles. This expertise spans across various industries, including Consulting,  IT, Manufacturing & Light Industrial, Government, Pharma, Warehouse & Logistics and Healthcare. We also bring a tailored solution for MSPs and Staffing Agencies. We are confident in our ability to leverage this experience and expertise to help you succeed.

Our Advanced Technology

We have the most modern and advanced VMS tech stack available today. It starts with the latest codebase and extends to our lightning-fast AWS microservice infrastructure. Add to that our Open API and Software Development Kit (SDK), making Conexis the lights-out leader in VMS technology. Our open APIs and flexible data solutions also allow our customers to create fast, easy, and cost-effective integrations, that can be done in under a week, compared to the legacy systems, which have to custom code each one. 

Our Work-Shifts, Worker Scheduling & Credentialling

We are one of the only VMS' in the market with functionality designed specifically to support high-volume fluid workforce environments. With our market-leading work shift scheduling, advanced timekeeping, and worker credentialing capabilities, Conexis is the only VMS that can handle all skill categories without clunky third-party add-ons.

We're Easy to Use

The Conexis user interface was created using system design science. Our goal was to create an intuitive, easy-to-use, and easy-to-navigate interface. And we have succeeded... Among current users, we report a higher-than-industry NPS score of 71. (According to SIA, industry average for a VMS is -35). This means that our customers love our system and would recommend it to others. Our customers also report much higher levels of adoption due to our user interface and easy-to-use flows.

Our Unbeatable Customer Care

"91.7% of all user inquiries are resolved within three hours". We are so proud of this statistic. Conexis puts a premium on Customer Care. We are on a mission is to make every customer feel like our number one customer because they are! Our Customer reviews are market leading. Each customer is supported by a dedicated and highly experienced "We Care" team that meets rigorous SLA levels to ensure the client's questions are addressed immediately.

More Control & Visibility with Our Advanced Analytics and AI

Our advanced reporting and analytics module gives customers valuable insights into their program’s performance and contingent workforce population. This critical information enables improved decision-making to improve quality, increase speed, improve compliance and lower cost of your contingent workforce program. Combine this data with our impressive set of AI-driven tools, like candidate matching, to put your program into high gear.

Our Fast Implementation

No longer does it take 4-6 months to implement a VMS. Conexis is built on the latest tech stack and we can have you up and running within a few weeks. With turnkey solutions, modular design, and streamlined integration capabilities, VMS implementation can now be completed in weeks instead of months.

Our “Easy Switch” Program

It’s easy to switch your VMS to Conexis with the Conexis Easy Switch program. Conexis makes switching your VMS easy. Our dedicated team will take care of every detail for you, ensuring a seamless transition with minimal disruption. We handle all the complexities, so you can focus on your core business activities without any interruptions and be fully operation in just a few weeks.

Our White Label Partner Program

Because we are built on the very latest tech stack, we  can provide you with a fully White Labeled VMS your own unique URL, for a very affordable rate. The benefit of a white label VMS is that it enhances your product offering and provides a seamless experience for your clients.

Our Mid-Market Focus

Leveraging the latest technology, Conexis delivers the expertise, reliability, and security of enterprise systems, while offering the flexibility, user friendliness and tailored service you require. Conexis delivers enterprise level software - without the enterprise level complexity and cost for Mid-Market contingent workforce programs. 

Our Client Testimonials

At Conexis, we believe that the true measure of our success lies in the voices of those we serve. Our clients' feedback is invaluable, offering genuine insights into the transformative impact our solutions have on their businesses. By reading our Conexis client testimonials, you will discover firsthand accounts of how Conexis has revolutionized their operations, enhanced efficiency, and delivered exceptional value. These stories are a testament to our commitment to excellence and our dedication to helping our clients achieve their goals. Dive into their experiences and see why Conexis is the trusted partner for so many.