VMS for Warehousing, Logistics & Distribution

Conexis VMS is a vendor management system built for warehouse, distribution and logistics operations and the staffing agencies and MSPs that support them.

Manage requisitions, shift coverage, timekeeping and suppliers in one platform, with no setup fees, free implementation and a typical go-live of under 30 days.

When shifts go uncovered during peak season, orders ship late and costs rise. Native shift functionality and no-show tracking help you keep every site covered.

Staff up for peak season without losing control of a single shift.

Reduce no-shows, fill open shifts faster and improve staffing coverage across every site.

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Conexis VMS not only integrates with your time clock system, but we can also supply the system.

Conexis VMS integrates easily with most time clock systems on the market today including WurkNow, dormakaba, Kronos and uAttend.

WurkNow, dormakaba, Kronos and uAttend time clock system logos - integrated with Conexis VMS

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What Is a VMS for Warehouse and Logistics?

A vendor management system (VMS) for warehouse and logistics is cloud-based software that helps distribution centers, third-party logistics (3PL) providers, fulfillment operations and light industrial staffing agencies manage high-volume temporary and contract labor across multiple staffing suppliers and sites.

It centralizes staffing requests, onboarding, assignments, time approvals and agency invoicing, with capabilities such as shift and peak season planning, equipment certification tracking, attendance visibility and multi-site reporting.

When shifts go unfilled during a peak week, orders ship late, service levels slip and overtime costs climb. Warehouse and logistics operations cannot afford no-shows, slow ramp-ups or uncontrolled agency spend.

Conexis VMS gives warehouse, distribution and logistics organizations full visibility and control over their contingent workforce across every site, shift and supplier, while reducing no-shows, speeding up seasonal ramp-ups and lowering cost per order.

Are You Facing Any of These Warehouse and Logistics Workforce Challenges?

Warehouse and logistics labor demand can double or triple in a matter of weeks. Generic and legacy VMS platforms often fail to keep up with the volume and speed of high-turnover, shift-based staffing.

Warehouse and logistics leaders today are navigating:

Peak season and holiday volume surges
High temp worker turnover, no-shows and early quits
Forklift and equipment certification compliance (OSHA and site-specific requirements)
Overtime and premium shift cost overruns
Inconsistent bill rates across agencies and sites
Slow onboarding during rapid ramp-ups
Lack of real-time visibility across multiple distribution centers
Fragmented vendor management processes
Workplace safety and injury risk

Conexis VMS was designed to address these challenges directly.

How a VMS for Warehouse and Logistics Works

A warehouse and logistics VMS replaces emails, phone calls and spreadsheets with one connected workflow, from the moment a shift opens to the moment the invoice is paid.

Request. A site, shift or operations manager posts open shifts, a volume ramp-up or a contract role in the VMS.
Internal first. The VMS can offer the work to your internal flex pool or preferred returning workers before it is released to outside agencies, based on the rules you set.
Distribute. If shifts are still open, they are sent to your approved staffing agencies at the same time, so suppliers compete to fill them quickly at your agreed rates.
Review qualifications. Agencies submit candidates with required onboarding, safety and equipment certification records. Teams review these records, with configured controls flagging missing or expired requirements before the worker starts.
Track and pay. Hours are captured and approved in the system, and all agency billing comes through as one consolidated invoice with spend reporting by site, shift and supplier.

Conexis VMS: Built for the Unique Needs of Warehouse & Logistics Operations

Light industrial workers represent a significant portion of the contingent workforce managed through Conexis VMS. Our experience supporting warehouse, distribution and logistics operations has helped us develop specialized capabilities for high-volume, shift-based staffing, including digital site rosters, time clock integrations, supplier management and workforce visibility across multiple locations.

Why Warehouse, Distribution & Logistics Organizations Choose Conexis VMS

Conexis VMS combines enterprise-level vendor management capabilities with functionality designed for high-volume, shift-based staffing. Warehouse, distribution and logistics organizations can improve workforce visibility, control labor costs, manage staffing suppliers and reduce administrative work across multiple locations.

Misclassification & Co-Employment Risk Mitigation

Conexis VMS has developed classification, tenure tracking, and governance functionality specifically designed to help warehouse and logistics operations proactively manage co-employment and misclassification risk across their seasonal, multi-site, and driver-based workforce. With automated classification controls, real-time compliance monitoring, and audit-ready documentation built in, Conexis VMS gives logistics organizations the tools to move from reactive risk management to continuous, defensible oversight.

Easy Integrations

Conexis VMS has Open APIs that give clients access to their data and support fast and easy integrations with your time clocks, HRIS, ERP and other workforce systems.

Open APIs also give you the ability to access your raw data and use VMS data to create custom reports and analytics tailored to your operational requirements.

Learn about Conexis VMS Integration and Open APIs

Data Security

SOC2 certification with bank-level partitioned security, Conexis VMS ensures all data and information is protected and stored securely.

Reporting and Analytics

Having critical data and insights at your fingertips makes contingent workforce spend reporting easy and fast.

The Conexis VMS Difference

With our specialized capabilities for a shift-based workforce, Conexis VMS is the perfect fit for organizations that want to automate the procure-to-pay process of their blue-collar extended workforce.

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During peak season, we were suffering from high no-shows and turnover. Conexis VMS has helped put our agencies and contractors in one consolidated place - giving us visibility to identify where the issues were. We then implemented significant policy and business rule changes supported by Conexis’ amazing compliance tools. Our no-shows dropped from over 30% to under 10% and our turnover has improved 40%. This has had a major impact on customer satisfaction and top-line revenue.

Global Logistics Company
Vice President

We had no visibility into how many contractors we were using. Conexis VMS has helped put our contractors in one consolidated place - giving us visibility and control over our temporary workers, enabling us to have more predictability and oversight of our costs.

Global Final Mile Delivery Company
Vice President