29 November 2023

5 Must-Have Features When Choosing A VMS For Healthcare

Wayne Burgess
Wayne Burgess

With the surge in contingent labor usage within the Healthcare sector, many Healthcare Organizations are turning to VMS solutions to enhance their management of the contingent workforce. In this blog post, we will delve into the essential features to consider when selecting a VMS for Healthcare.

As per the recent Healthcare Benchmarking Survey, by SIA, the contingent labor market in Healthcare has experienced remarkable growth, tripling in size in recent years. With this rapid expansion, more Healthcare organizations are turning to Vendor Management Systems (VMS) to streamline the management of their contingent workforce.

The surge in the Healthcare sector underscores the urgent need for automation in procurement and HR processes concerning this workforce. This is where a VMS (Vendor Management System) can truly revolutionize your organization. While a VMS offers standard procure-to-pay functionality, it is crucial for healthcare providers to ensure that the VMS meets their specific requirements to maximize its benefits.

Here are the essential top five functionalities that Healthcare organizations should prioritize when selecting a VMS:

1 - Advanced Scheduling Tools

For the healthcare sector, a VMS should offer powerful scheduling features to manage shift planning, handle last-minute coverage, and cater to long-term scheduling needs. Real-time visibility into staffing levels is crucial to ensure seamless coverage for all shifts, allowing for quick adjustments in case of cancellations or unexpected absences.

2 - Timekeeping

Accurate timekeeping functionalities play a vital role in ensuring precise payroll and billing processes. The system should seamlessly support electronic time capture methods to minimize errors and allow for the submission of various expenses incurred within the healthcare industry, including travel and per diems.

Moreover, your VMS should offer effortless integration with clock and payroll systems to streamline the compensation process for contingent staff, guaranteeing prompt and precise payment.

3 - Compliance Management

Many healthcare organizations have dozens of credentialing requirements. Your VMS should be able to accommodate this level of onboarding requirements as well as integrate with healthcare backcheck providers like Karma Check. The VMS needs to support ensuring that all contingent workers meet healthcare-specific compliance standards.

These features should facilitate the tracking and management of certifications, immunizations, and background checks.

4 -  Healthcare Reporting and Analytics

A VMS should provide basic reporting, but it should also give the user the ability to create and save their own reports and provide specific healthcare workforce reporting.

If your VMS provider has an open API – the best in class – this gives your organization the ability to get the raw data out of the system so you can then create your own reports.

5 - Industry Experience

You need to validate if a VMS provider has experience supporting healthcare providers and understands the nuances of contingent workers in the healthcare space. This will make setup, implementation and ongoing support better and aligned to your specific needs

conexis vms for healthcare banner

The Conexis Difference: Built for The Healthcare Industry  

The healthcare sector demands specialized tools to effectively manage its contingent workforce, a challenge that most VMS solutions struggle to address.

However, Conexis stands out with its tailored VMS functionality designed to meet the unique needs of the healthcare industry. From resource pooling to job assignments, managing work shifts, and handling per diem billing, Conexis simplifies the process of sourcing, managing, and compensating both clinical and non-clinical staff members, making it a valuable asset for healthcare organizations. Read more at Conexis VMS for Healthcare.


Interested in learning more about Vendor Management Solutions?

Whether you are looking for a new VMS Solution, or just getting started, we are here to help.  See how easy Conexis is to use by taking a quick 2 minute Self-Guided Tour.  Contact Us for a Free No-Obligation Consultation to discuss your workforce challenges (and get immediate actionable insights) or Book a Personal Demo Today! 

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Wayne Burgess

Wayne Burgess

Wayne Burgess is the President of Conexis, a technology company focused on helping organizations get control of their Contingent workforce.

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