Case Study: How an MSP Launched Conexis VMS for Mid-Market Clients

When a Global Managed Service Provider (MSP) found that its legacy VMS technology constrained its ability to scale and differentiate its offerings to better serve mid-market clients, it turned to Conexis VMS. Read our case study on the challenges facing MSPs with a Legacy VMS and how an MSP partnered with Conexis VMS to deliver a modern, scalable Vendor Management System for its Mid-Market Clients.

An MSP's Success Story

A leading global Managed Service Provider (MSP) supporting thousands of contingent workers across multiple industries was looking to modernize its technology stack to better serve mid-market clients.

While the MSP possessed strong operational expertise, its legacy VMS technology constrained its ability to scale, differentiate its offerings, and meet increasing client expectations regarding usability, reporting, and workforce flexibility.

They needed a more modern, scalable solution for their mid-market clients.

With Conexis VMS, they did exactly that.

Why Modern MSPs are rethinking their VMS for the Mid-Market

As demand for contingent labor continues to grow, Managed Service Providers (MSPs) are under increasing pressure to deliver technology that matches the expectations of today’s mid-market customers. While enterprise organizations have long benefited from sophisticated Vendor Management Systems (VMS), many MSPs serving the mid-market have been held back by legacy platforms that are complex, inflexible, and slow to deploy.

One leading global MSP recently faced this exact challenge. Supporting thousands of contingent workers across multiple industries and countries, the MSP recognized that its existing VMS technology was no longer fit for purpose. Mid-market clients wanted a system that was modern, intuitive, and fast to implement - without sacrificing the advanced functionality typically reserved for enterprise solutions.

The Mid-Market VMS Challenge

Traditional VMS platforms are often designed with large, highly complex enterprises in mind. For mid-market customers, this frequently results in poor user experiences for hiring managers, long and costly implementations, and heavy reliance on custom configuration and IT resources.

In addition, client expectations have evolved. Mid-market organizations increasingly demand open APIs for seamless integration with HR, payroll, and finance systems, as well as real-time reporting to demonstrate value and control costs. Many also operate shift-based workforces and need built-in tools for shift management and worker scheduling - capabilities that are often missing or bolted onto legacy systems.

For the MSP, these limitations made it difficult to scale its offering, differentiate in a competitive market, and move quickly to close new deals.

A Modern, Scalable VMS Approach

After evaluating multiple platforms, the MSP selected Conexis VMS as the foundation for its next-generation mid-market offering. The decision was driven by Conexis’ modern, API-first architecture and its ability to balance enterprise-grade capability with ease of use.

Conexis provided a clean, intuitive user interface that hiring managers could adopt with minimal training, enabling faster client onboarding and quicker time-to-value. Its open API framework allowed seamless integration with existing ATS, HRIS, payroll, and finance systems, reducing implementation complexity and ongoing support effort.

Crucially, Conexis delivered native shift management and worker scheduling functionality. This allowed clients to create and manage shifts, schedule workers directly within the VMS, and gain real-time visibility into availability and fulfillment - a major differentiator for shift-based and high-volume environments.

Advanced reporting and analytics further strengthened the MSP’s value proposition, giving both the MSP and its clients access to real-time dashboards covering spend, performance, and compliance without the need for external BI tools.

The Impact for the MSP

The results were immediate and measurable. The MSP saw follow-up meeting rates increase by over 100%, close rates improve by more than 33%, and deal cycles shorten by over 25%. Faster implementations and standardised workflows reduced operational overhead, while improved visibility enhanced supplier and workforce performance management.

Most importantly, the MSP emerged with a stronger, more competitive mid-market offering one that combined modern technology, flexibility, and scalability.

For MSPs looking to win and retain mid-market clients, this case highlights a clear truth: modern VMS technology is no longer optional - it’s a strategic advantage.

Why They Chose Conexis

The agency evaluated multiple systems and selected Conexis because it delivered everything they needed - and more:

Fastest Implementation in the Industry
Up and running in under 30 days, with zero setup or training fees
Completely White-Labeled – Their own logo, URL, and branding so clients see their solution, not someone else’s
Advanced Functionality – From requisition to payment automation, to modern open APIs, to easy access to all their data
Powerful Analytics – Real-time dashboards, KPIs, and AI-driven reporting that impressed both new and existing clients

The Results

Conexis VMS enabled the MSP to successfully launch a more modern, differentiated mid-market VMS offering, improving both client satisfaction and internal efficiency. The business impacts included:

FASTER AND HIGHER CLOSE RATES

The MSP's follow-up meeting rate went up by over 100%
Close rate improved by more than 33%
Deal length reduced by over 25%

FASTER CLIENT IMPLEMENTATION

Rapid deployments compared to legacy VMS platforms
Reduced implementation effort for MSP teams
Faster time-to-value for clients

ENHANCED OPERATIONAL EFFICIENCY

Standardized processes across multiple clients
Reduced manual administration
Better visibility into supplier and worker performance

STRONGER MSP VALUE PROPOSITION

Ability to compete with enterprise-grade functionality in the mid-market
Differentiation through shift management and scheduling capabilities
Scalable platform supporting long-term growth

Our mid-market clients expect modern technology that is easy to use, flexible, and fast to deploy. Conexis gave us a VMS platform that meets those expectations while allowing us to scale efficiently and deliver real value.

Senior Leader

Global Managed Service Provider

Looking for a VMS for your Mid-Market Clients?

If you’re an MSP looking to modernize your VMS, win and retain mid-market clients, Conexis VMS is your fastest path forward. Launch your white-label VMS in just 30 days.

Learn more about Conexis VMS for MSPs

Read the full Case Study

For a deeper dive into this case study, you can download the PDF here:

Case Study: Staffing Agency with MSP Offering

The Conexis Advantage for MSPs

This case proves what’s possible when you partner with Conexis: Enterprise-grade technology without the complexity or cost. Rapid deployment that meets even the tightest client deadlines. A new revenue stream that makes your business stickier and more competitive.

Why Conexis VMS is the Right Choice for MSPs

Top staffing firms trust Conexis as their modern VMS partner - built for speed, scalability, and success. From onboarding clients to managing complex programs, Conexis VMS gives you everything you need to deliver results faster.

Launch in Weeks, Not Months: Go live quickly with a streamlined setup designed for rapid success.
Transparent, Flexible Pricing: No surprises - just simple, scalable pricing that grows with your business.
White-Label Ready: Make it yours. Customize the platform with your logo, colors, and brand identity.
Multi-Tenant Power: Manage every client, subvendor, and worker from one intuitive platform. Simplify oversight and boost efficiency across your entire staffing network.
Consolidated Invoicing Made Easy: Automate all customer and sub-vendor invoicing - accurate, compliant, and completely error-free.
Effortless Integrations: Connect Conexis VMS to your ATS, HRIS, Finance, or BI systems in record time. Enjoy seamless data flow and instant visibility across all your tools.
Real-Time Insights: Track performance, spend, and workforce trends with built-in analytics that empower smarter decisions.
Always Audit-Ready: Keep every contract, rate, and worker record secure, compliant, and accessible - all in one place.

Conexis VMS - built for Managed Service Providers who want to move faster, work smarter, and grow bigger.

Discover the Power of Conexis VMS

Conexis is an award-winning Vendor Management System built for organizations that want the power of enterprise software without the complexity or cost.

Leveraging the latest technology, Conexis delivers the expertise, reliability and security of enterprise systems, while offering the flexibility, user friendliness and tailored, personal service you require. Learn more about our Company and why organizations Choose Conexis VMS.

Conexis VMS is purpose-built for organizations seeking to manage their contingent labor spend effectively. Here’s why we're the right choice:

Fast Deployment: Get up and running in weeks, not months
Transparent Pricing: Flexible pricing with no hidden costs
White-Label Ready: Customize the platform with your brand
Real-Time Insights: Make faster decisions with built-in analytics
Audit-Ready Compliance: Store contracts, worker data, and rates in one secure hub