All businesses encounter risks within their operations. Typically, effective management strategies and internal processes are put in place to minimize these risks. This article explores the primary risks linked to managing a contingent workforce and strategies to address them.
Effectively managing contingent workforce staffing is vital. To reduce risk and achieve genuine ROI from your contingent workforce, it is crucial for your business to efficiently oversee both the contingent workers and the staffing agencies that supply them.
Let’s start with a look at the top five contingent workforce risks:
#1 - A lack of transparency into your contingent workforce
Without an effective contingent workforce management program, your business probably lacks visibility into its contingent workforce. This absence of transparency means you have no insight into unauthorized spending, as hiring managers may independently source and hire contingent workers without adhering to necessary screening, quality control, preferred contractual terms, and predetermined rates outlined in your vendor agreements.
#2 - Vendor performance
Without a robust contingent workforce management program, your business likely lacks clear visibility into its contingent workforce. This lack of transparency means you are unaware of unauthorized spending, as hiring managers might independently recruit contingent workers without following essential screening, quality control, preferred contractual terms, and predetermined rates specified in your vendor agreements.
#3 - Misclassification or co-employment
When engaging contingent workers, their relationship with your business and your staffing agency must be properly defined and recorded. Incorrectly identifying the relationship that exists between your business and the contingent worker could lead to misclassification or co-employment. This would result in hefty fines, back taxes and penalties for your business.
#4 - Security risks
Your contingent workforce program must implement procedures to effectively engage, manage, onboard, and offboard contingent workers. Lacking these procedures exposes your organization to risks such as the loss of intellectual property, trade secrets, competitive data, and potential security threats to your network. It is essential to thoroughly vet all contingent workers before they join your organization.
#5 - Financial risks
Leveraging a contingent workforce can significantly benefit your business by enabling you to achieve workforce objectives more quickly and cost-effectively. However, without proper oversight and control, financial risks may arise. Insufficient visibility into your contingent workforce can obscure your financial liabilities, leading to potential overpayment for talent and excessive charges from staffing vendors.
How to manage contingent workforce risk
Creating a contingent workforce program can be challenging, and attempting it without the appropriate processes and technologies will lead to disorder. Without a centralized strategy for managing your contingent workforce, your business is exposed to numerous risks.
Companies that rely on manual spreadsheets to manage their contingent workforce face significant risks affecting their financial performance because they lack the necessary visibility and control over their program.
Insufficient visibility and control contribute to contingent workforce risks. Vendor performance quality declines, unapproved costs spread throughout the organization, and there is a danger of misclassifying or co-employing contingent workers. Additionally, hiring managers may act independently, spending beyond the agreed-upon rates and contractual terms with your vendors.
So, what’s the solution?
VMS software will centralize your contingent workforce data in one location, and automate the processes associated with managing both your contingent workers and staffing agencies.
Contingent workforce recruiting technology will help your business monitor and track vendors and their performance, gain complete visibility of your workforce, automate the end-to-end processes of managing your contingent workers and staffing agencies, ensure contingent workforce compliance and consolidate your vendors (and program) into one centralized location. Learn more at: 10 Ways a VMS helps improve Compliance
Getting Started with a Vendor Management System
Learn more about the Benefits of a VMS with our Free VMS Buyer's Guide. Download it here:
Take the Next Step with Conexis VMS
Conexis is an award-winning VMS tailored specifically for mid-market contingent workforce programs. Leveraging the latest technology, Conexis delivers the expertise, reliability and security of enterprise systems, while offering the flexibility, user friendliness and tailored service you require. Conexis delivers enterprise level software - without the enterprise level complexity and cost.
Learn more about our Company and why organizations Choose Conexis VMS.
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Whether you are looking to change your VMS solution, or just getting started, we are here to help. Contact Us for a Free No-Obligation Consultation to discuss your workforce challenges (and get immediate actionable insights). See how easy Conexis is to use by taking a quick 2 minute Self-Guided Tour, or Book a Personal Demo Today!
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