VMS Training & Adoption: 3 Tips on Preparing your Team for a new VMS

Buying a vendor management system is just the beginning of the journey. In this article, we take a look at what a vendor management system is, what features a VMS has that can help your business manage its contingent workforce, and what you need to bear in mind when preparing your employees to use a new VMS to ensure high adoption.

The importance of User Adoption

Adoption and user experience of your VMS is a key priority in the success of your program. If users don't like a system or find it too complicated, slow or not easy-to-use, they will not use it and look for workarounds. This affects adoption rates and benefit realization.

How to prepare your team to use a VMS

There are a few things your organization can do to prepare your employees to optimize how it uses a vendor management system. We’ve listed just a few of the top things to focus on:

1 - Get buy in from your team

Centralizing your contingent workforce program with a vendor management system is a crucial step in ensuring that you are able to build a highly-strategic company-wide program that all hiring managers follow. But to do this, you need to get buy-in from all stakeholders. Vendor management system buy-in from all hiring managers, HR teams, and procurement professionals within your business will ensure that all managers responsible for hiring and managing contingent workers are recording data as-and-when needed. This will help you gain the data you need to mitigate risk and drive continuous program improvements. Not sure how to get buy-in from your team? Check out our blog on How to Build a Winning Business Case for VMS Implementation: How to Build a Winning Business Case

2 - Set clear and realistic deadlines for training and rollout

Employees will feel significantly less stressed about the introduction of new technologies when they know exactly what to expect from the timeline of how long training will take and when the rollout of the new technology will occur. Rather than springing training on unsuspecting employees in a company-wide email, focus on gaining buy-in from your team and then set out a plan that will include clear deadlines for training and the outline of when the technology will be rolled out.

3 - Invest in technology that’s easy to use

The traditional vendor management system larger players have built systems that are incredibly complex, with alot of bells and whistles that your organization is likely to never need. Implementing this VMS technology is not only highly expensive, but it takes significantly more time to train your employees and successfully implement it into your processes.

Learn more about How to Choose the Right VMS

Learn more about the Benefits of a VMS and what to look for when choosing the best VMS for your organization. Download our Free VMS Buyer's Guide here:

Discover the Power of Conexis VMS

Conexis VMS is purpose-built for organizations seeking to manage their contingent labor spend effectively. Here’s why we're the right choice:

Fast Deployment: Get up and running in weeks, not months
Transparent Pricing: Flexible pricing with no hidden costs
White-Label Ready: Customize the platform with your brand
Real-Time Insights: Make faster decisions with built-in analytics
Audit-Ready Compliance: Store contracts, worker data, and rates in one secure hub

About Conexis VMS

Conexis is an award-winning Vendor Management System built for organizations that want the power of enterprise software without the complexity or cost.

Leveraging the latest technology, Conexis delivers the expertise, reliability and security of enterprise systems, while offering the flexibility, user friendliness and tailored, personal service you require. Learn more about our Company and why organizations Choose Conexis VMS.

Looking to Switch Your VMS or Just Getting Started?

Whether you are looking to Switch your VMS, or just Getting Started, we are here to help. Contact Us for a Free No-Obligation Consultation. See how easy Conexis is to use by taking a quick 2 minute Self-Guided Online Demo, or Book a Personal Demo Today!