13 January 2021

VMS Technology: Why Manual Spreadsheets Are Not Effective

John Clark
John Clark

Today’s businesses are increasingly using temporary workers to access top talent, bridge the skills gap, save money and increase business agility. Yet, despite the benefits, many small and mid-market companies are struggling to successfully manage their temporary workforce.

Typically, businesses are failing to consolidate the management of their non-employee workers and the staffing agencies they use to source them. This is resulting in fragmented processes across departments, inconsistent hiring techniques, inefficient administration, overspending and a lack of visibility into the performance of their entire program.

There’s one reason why an increasing number of small and mid-market organizations are failing to get their temporary workforce, and the vendors they use to source them, under control. 

Want to know what it is? It’s because they are using manual spreadsheets to manage their programs. 

Why you can’t manage temp workers and staffing agencies with manual spreadsheets 

Your organization is likely using more independent contractors, and staffing agencies, than it has ever done before. As a result, the management of your non-employee workforce requires dozens of vendors, hundreds of transactions and thousands of data points. 

It's simply not feasible to manage this data using manual methods such as spreadsheets, in-house databases or Sharepoint-like websites. This will only lead to human error, time-consuming processes and inefficiencies. 

The worst thing, however, is what these errors and inefficiencies mean for your business. 

Without a non-employee workforce management solution that automates your processes and consolidates your staffing vendors, it’s almost guaranteed that your business will suffer from a lack of visibility into the performance of your temporary workers and vendors. This results in overspending, poor hiring decisions and substandard vendor choices.

Are you looking to truly gain visibility into your non-employee workforce management program? You need to invest in a vendor management solution (VMS)

How a vendor management system gives you complete control and visibility of your temp workforce

VMS technology is a cloud-based software solution that enables your company to automate, access and manage your entire non-employee workforce data in one centralized location. This includes functionality such as vendor management, onboarding independent contractors, approval and invoicing, time entry and much more. 

The use of a VMS will automate and consolidate the management of your temp workers and staffing agencies in one centralized location. This will lead to benefits such as:

  • Improved efficiencies and time savings through automated processes.
  • Better vendor choices based on insightful reporting and analytics.
  • The consolidation of vendors into one centralized location for easy management,
  • Improved visibility of your entire non-employee workforce.
  • Saved money from better hiring decisions.
  • And many others!

Conexis VMS was developed specifically for small and mid-market organizations

For organizations with smaller temporary staffing spend (anywhere from $10m CAD and below), the effective management of non-employee labour has been out of reach. That’s because vendor management solutions were specifically designed for large enterprises with huge contingent spend. 

Conexis VMS is the very first vendor management system designed specifically to automate and consolidate the entire non-employee workforce and staffing agency management process for small and mid-market businesses. 

Our platform has no minimum spend requirements and has been designed without the complicated bells and whistles of more expensive VMS products that your organization would never use - making it seamless to operate. 

Looking for more information on how Conexis VMS can help you save time and money when it comes to managing your non-employee workforce? Contact us today. Our team of contingent workforce specialists would love to answer any questions that you may have and explain how our innovative platform works.

Request a Demo

John Clark

John Clark

A Co-Founder of Conexis, and Staffing Industry Analysts’ (SIA) top 40 under 40 recipient, John has more than 15 years experience in the Contingent Workforce, Managed Service Provider and VMS technology space. John has designed, built and run dozens of client workforce programs across multiple industries, managing over $1bn in spend. John’s expertise sits in both program design and delivery as well as VMS technology implementation and management.

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