Replace Spreadsheets: How VMS Technology helps Mid-Size Businesses

Today’s businesses are increasingly using temporary workers to access top talent, bridge the skills gap, save money and increase business agility. Yet, despite the benefits, many small and mid-market companies are struggling to successfully manage their temporary workforce. In this article, we look at why you shouldn't manage your temp workers and staffing agencies with manual spreadsheets.

Consolidating the Management of a Contingent Workforce

Typically, businesses are failing to consolidate the management of their non-employee workers and the staffing agencies they use to source them. This is resulting in fragmented processes across departments, inconsistent hiring techniques, inefficient administration, overspending and a lack of visibility into the performance of their entire program.

There’s one reason why an increasing number of small and mid-market organizations are failing to get their temporary workforce, and the vendors they use to source them, under control.

Want to know what it is? It’s because they are using manual spreadsheets to manage their programs.

Why you shouldn't manage a contingent workforce with manual spreadsheets

Your organization is likely using more independent contractors, and staffing agencies, than it has ever done before. As a result, the management of your contingent workforce requires dozens of vendors, hundreds of transactions and thousands of data points.

It's simply not feasible to manage this data using manual methods such as spreadsheets, in-house databases or Share-point-like websites. This will only lead to human error, time-consuming processes and inefficiencies.

The worst thing, however, is what these errors and inefficiencies mean for your business.

Without a non-employee workforce management solution that automates your processes and consolidates your staffing vendors, it’s almost guaranteed that your business will suffer from a lack of visibility into the performance of your temporary workers and vendors. This results in overspending, poor hiring decisions and substandard vendor choices.

Are you looking to truly gain visibility into your contingent workforce management program? You need to invest in a vendor management solution (VMS).

How a VMS gives you complete control and visibility

VMS technology is a cloud-based software solution that enables your company to automate, access and manage your entire non-employee workforce data in one centralized location. This includes functionality such as vendor management, onboarding independent contractors, approval and invoicing, time entry and much more.

The use of a VMS will automate and consolidate the management of your temp workers and staffing agencies in one centralized location.

Benefits of using a VMS instead of spreadsheets:

Improved efficiencies and time savings through automated processes
Better vendor choices based on insightful reporting and analytics
The consolidation of vendors into one centralized location for easy management
Improved visibility of your entire contingent workforce
Saved money from better hiring decisions

Final Thoughts - It's Time to Ditch the Spreadsheet

Managing your contingent workforce through spreadsheets may seem like a simple solution, but the hidden costs add up fast. A vendor management system acts as a mechanism for your business to consolidate all processes and data associated with the procurement and management of your contingent workforce and the staffing vendors you partner with.

By consolidating your entire contingent workforce program in one centralized location, your company will have clear visibility and control over vendor relationships, vendor analytics, pay rates and much more.

Why Choose Conexis VMS

Conexis VMS is purpose-built for organizations seeking to manage their contingent labor spend effectively. Here’s why we're the right choice:

Fast Deployment: Get up and running in weeks, not months
Transparent Pricing: Flexible pricing with no hidden costs
White-Label Ready: Customize the platform with your brand
Real-Time Insights: Make faster decisions with built-in analytics
Audit-Ready Compliance: Store contracts, worker data, and rates in one secure hub

Discover the Power of Conexis VMS

Conexis is an award-winning Vendor Management System built for organizations that want the power of enterprise software without the complexity or cost.

Leveraging the latest technology, Conexis delivers the expertise, reliability and security of enterprise systems, while offering the flexibility, user friendliness and tailored, personal service you require. Learn more about our Company and why organizations Choose Conexis VMS.

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