Is your organization looking to gain complete visibility into how it recruits, pays and manages its contingent workforce? In this blog we look at some of the top contingent workforce management technologies and what purpose they serve when it comes to managing your contingent workforce and staffing agencies.
The top contingent workforce recruiting technologies
1 - Vendor Management System
A vendor management system (VMS) is the most robust piece of technology for contingent workforce management, ensuring organizations with contingent spend can gain complete visibility and control over their contingent workforce program performance and costs.
A VMS empowers HR, procurement teams and hiring managers to better manage the contingent workforce through the centralization of data recording as well as the automation of rigorous contingent workforce processes.
Essentially, a vendor management system acts as a centralized hub for a company’s entire contingent workforce management program, giving businesses complete insight and control over the contingent workers they hire and the staffing agencies they use to source those workers.
2 - Direct Sourcing Technology
Direct Sourcing Technology is a standalone software platform that supports the management of a company’s direct sourcing program - which differs from the traditional method of hiring contingent workers where organizations use staffing agencies, instead, focusing on building a pool of freelancers, consultants, and temps that can be hired directly.
Direct sourcing technology helps businesses to build internal talent pools of contingent workers, as well as automate the processes around engaging and managing those workers. This technology also centralizes that talent pool in one centralized platform, making it easy for hiring managers to source direct contingent talent.
By curating contingent workers into talent pools and sending that talent regular communication, businesses can use direct sourcing technology to build a highly-engaged contingent workforce that can be sourced directly in rapid time.
3 - Freelancer Management System
Similar to the functionality of direct sourcing technology, a freelancer management system (FMS) is designed specifically to centralize information and data specifically regarding freelance talent used by an organization.
Freelancer management systems are used by HR professionals to manage the lifecycle of freelancers, from onboard freelancers, tracking their progress, storing contracts, and managing invoices and payments.
This type of technology is often used by companies that don’t have any really contingent workforce volume, and only freelance a relatively small amount of tasks to freelancers.
Typically, companies that use a freelance management system are generally looking to source less mainstream hot skills in the creative industry - like graphic designers or copy writers.
4 - Human Resource Information Systems and Enterprise Resource Planning Systems
Rather than investing in contingent workforce-specific technologies, some organizations are using traditional HR platforms (such as Human Resource Information Systems and Enterprise Resource Planning Systems) to recruit, track and manage contingent workers.
These platforms are historically designed to manage data connected to full-time permanent employees, and often don’t have the contingent workforce functionalities that are required to truly gain control of your contingent workforce program.
The management of staffing agencies and contingent workforce compliance can often become risky when the contingent workforce is managed through a core HR platform. The contingent workforce should be managed separately to your employees to avoid worker compliance issues.
Additional Reading
VMS Solutions For Talent Acquisition | Managing Staffing Agencies
- Talent Acquisition: 10 Contingent Workforce Labor Pain Points Solved with a VMS
- 5 Strategies to Improve Contingent Workforce Talent Acquisition
- What is a Total Talent Management?
- How Does a VMS Improve Contingent Workforce Recruiting?
The Conexis VMS Difference
Conexis VMS is an award-winning vendor management system built for organizations that want the power of enterprise software without the complexity or cost.
Leveraging the latest technology, Conexis VMS delivers the expertise, reliability and security of enterprise systems, while offering the flexibility, user friendliness and tailored, personal service you require. Learn more about our Company and what makes Conexis VMS different.
Discover the Power of Conexis VMS
Conexis VMS is trusted by staffing agencies, MSPs and leading organizations to modernize and manage their contingent workforce programs. Here's why organizations choose Conexis VMS:
- Modern VMS Technology - Built on the latest AWS microservices architecture and Open API
- Fast Implementation - Get up and running in under a month, free setup and training included
- Fully Branded White-Label VMS - Your Logo. Your Domain. Your Branded Communication
- Flexible Pricing - No setup fees, with free implementation, training and account management
- Personal Attention - Experienced senior account management from implementation onward
Switching Your VMS or Just Getting Started?
We work with teams at every stage, from first-time buyers to companies replacing outdated platforms that can't keep up. Either way, we'll show you what a modern VMS looks like, up and running in under 30 days.
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