Managing contingent labor has become a cornerstone of modern workforce strategy - but it also introduces complexity. Between multiple staffing vendors, compliance risks, and manual processes, HR and Talent Acquisition leaders often struggle to keep contingent programs efficient and cost-effective. In this article, we look at how Talent Acquisition & HR Leaders Solve their Top 10 Contingent Labor Challenges with a Vendor Management System.
If you are experiencing any of these Contingent Labor Pain Points, here's how a modern Vendor Management System (VMS) can help.
With dozens of staffing partners and no centralized system, sourcing quickly becomes inefficient. A VMS consolidates all vendor submissions, providing equal visibility, faster response times, and stronger candidate pipelines.
The Conexis VMS Advantage:
Conexis VMS centralizes all vendor activity in a single, easy-to-use platform. With smart automation, recruiters can review candidate submissions in real-time, compare vendor performance, and fill roles faster - all while ensuring compliance goals are met.
Spreadsheets and email trails create data fragmentation. A VMS centralizes metrics like vendor performance, time-to-fill, and total spend - empowering HR teams to make data-driven decisions.
The Conexis VMS Advantage:
With advanced analytics dashboards, Conexis VMS provides instant visibility into every vendor’s performance, allowing you to optimize supplier relationships and uncover hidden savings opportunities.
Juggling multiple logins across systems (ATS, onboarding, HRIS) wastes valuable time. A VMS unifies these processes into one streamlined experience.
The Conexis VMS Advantage:
Conexis VMS integrates seamlessly with your existing tech stack- creating one connected platform for jobs, candidates, communication, finance and reporting. No more switching between systems.
Timesheets, onboarding documents, and compliance forms can easily become bottlenecks. Automation through a VMS eliminates errors and accelerates approvals.
The Conexis VMS Advantage:
Conexis VMS automates timesheets, onboarding workflows, and documentation management - saving Talent Acquisition teams hours each week and improving accuracy across all contingent hiring processes.
Ensuring every contingent worker’s credentials are current can be daunting. A VMS automates verification and alerting to minimize compliance risks.
The Conexis VMS Advantage:
Conexis VMS offers real-time compliance tracking and automated credential verification, giving HR leaders peace of mind and reducing exposure to costly regulatory penalties.
Managing different pay rates, billing models, and vendor invoices can lead to delays and cost inaccuracies. A VMS simplifies and standardizes these processes.
The Conexis VMS Advantage:
Conexis VMS consolidates all vendor billing into one accurate, auditable invoice. The Automated closed loop system, ensures no more errors to correct. accurate markups, and transparent cost control.
Coordinating shifts across multiple agencies often leads to coverage gaps. A VMS provides real-time visibility into worker schedules.
The Conexis VMS Advantage:
With real-time scheduling tools, Conexis VMS enables Talent Acquisition teams to fill shifts faster, reduce downtime, and improve workforce utilization - especially in high-volume or shift-based environments.
Hidden markups and unmonitored overtime can inflate contingent labor spend. A VMS enforces rate and markup controls and provides cost transparency.
The Conexis VMS Advantage:
Conexis VMS delivers real-time cost tracking and configurable rate governance, helping leaders maintain budget discipline and identify savings across the contingent program.
Manual approvals and disconnected communication slow hiring. A VMS automates workflows, reducing bottlenecks.
The Conexis VMS Advantage:
With an open competitive environment and automated workflows with approvals and communication tools, Conexis VMS cuts time-to-hire dramatically - ensuring top talent doesn’t slip through the cracks.
Without analytics, it’s difficult to pinpoint why contingent workers leave. A VMS provides the insights needed to improve retention.
The Conexis VMS Advantage:
Conexis VMS gives you visibility into turnover trends, worker satisfaction, and vendor performance metrics, empowering your team to enhance engagement and retention across your contingent workforce.
For Talent Acquisition leaders, the vendor management system benefits extend far beyond automation. A VMS turns fragmented contingent labor programs into a single, data-driven ecosystem - delivering cost savings, faster hiring, compliance confidence, and actionable workforce intelligence.
Conexis VMS is purpose-built for organizations seeking to manage their contingent labor spend effectively. Here’s why we're the right choice:
Discover more at Conexis VMS for Talent Acquisition
Conexis is an award-winning Vendor Management System built for organizations that want the power of enterprise software without the complexity or cost.
Leveraging the latest technology, Conexis delivers the expertise, reliability and security of enterprise systems, while offering the flexibility, user friendliness and tailored, personal service you require. Learn more about our Company and why organizations Choose Conexis VMS.
Whether you are looking to Switch your VMS, or just Getting Started, we are here to help. Contact Us for a Free No-Obligation Consultation, See how Easy Conexis is to use by taking a quick 2 minute Self-Guided Online Demo, or Book a Personal Demo Today!
Additional Articles on this Topic: