8 October 2020

How to Gain Transparency Into Your Non-Employee Workforce (Part 2)

Wayne Burgess
Wayne Burgess

As we discussed in the first part of this blog, any successful non-employee workforce management program must have complete visibility into spend and performance. Visibility and transparency is impossible without the automation, consolidation and access to the data that guides your management of both the non-employee workforce and the staffing agencies associated with it.

That’s why most organizations are turning to a vendor management system (VMS) solution to regain control of their non-employee workforce and automate the processes that are required to manage it successfully. 

What is a VMS?

A VMS is a cloud-based software solution that enables your company to automate, consolidate and access your non-employee workforce data (including vendor information) in one centralized location. 

The use of a vendor management system allows your organization to manage the process of hiring contingent workers from a range of vendors through one single platform, automating the entire process and saving your company considerable time and cost. 

By centralizing all non-employee management processes in one location for your entire organization - including engaging staffing agencies, sourcing top talent, onboarding, time entry and invoicing - you will be able to streamline your entire contingent workforce process.

The result? Better non-employee workforce and vendor management processes that deliver greater visibility and transparency and eliminate rogue spend and poor hiring decisions across your business.

Features of a VMS solution that give you complete visibility into your non-employee workforce

VMS solutions are used to link contingent workforce management and operational efficiencies. By doing so, a VMS solution will improve the visibility and transparency your organization has into its non-employee workforce and vendor performance.

A VMS does this by centralizing and consolidating all of the processes associated with your non-employee workforce and vendor management in one location. This includes features such as:

  • The generation of job requests.
  • Screen and temporary worker selection.
  • Worker onboarding and offboarding.
  • Review of timecards and expenses. 
  • Invoicing and payments
  • Reporting, such as time-to-fill, turnover and cost saving metrics.
  • Real-time data for benchmarking and optimizing processes.

Other benefits of a VMS 

A vendor management system is now an essential tool for any organization looking to gain complete visibility and transparency of their non-employee workforce.

The State of Contingent Workforce Management 2020 from Ardent Partners found that VMS technologies are in place in nearly nine out of 10 of the best-in-class enterprises. If you think that a VMS is only available to these large scale enterprises well the market has changed. Several options exist now for smaller or less complex enterprises who don’t need all the functionality of the larger more expensive VMS systems. 

The use of a VMS tool to consolidate, centralize and automate your organization’s non-employee workforce processes, will see your business access a huge range of benefits from improved operational performance, better hiring decisions, more organizational agility, stronger HR and procurement alignment and lower labour costs. 

By better sourcing and engaging “on-demand” talent through staffing agencies, your business will have world-class access to highly talented workers and the flexibility needed to make headcount shifts depending on current market changes and new projects. 

How Conexis VMS can help

Conexis VMS is the first cloud-based vendor management system that has been developed specifically for small to medium-sized enterprises with comparatively smaller non-employee workforce budgets. 

Our feature-rich VMS will automate and consolidate the management of your organization’s staffing agencies and non-employee contractors to improve the visibility and transparency of your entire contingent program, with no spend or worker minimums and no costly implementation fee. In fact, we can get you up in running in as little as 48 hours!

Ready to improve visibility, reduce costs and enhance process efficiency across your entire non-employee workforce management program? Contact Conexis VMS today. We’ll help you gain visibility over your contingent workers and the vendors associated with sourcing them.

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Wayne Burgess

Wayne Burgess

Prior to starting Conexis, Wayne was a tireless champion for clients within Accenture’s Procurement practice with specific experience across the Services and Contingent Labour spectrum. Wayne has run programs from as small as $5m to as big as $2bn. Wayne has deep consulting and operational delivery experience. He is a talented leader of organizations and has a proven track record of driving significant customer value.

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